About Virtual Races

We need hardly tell you about the potential impact of the coronavirus pandemic on conditions South Africa. The way in which people conduct their day-to-day lives are, and will
for the foreseeable future, be drastically changed.
Road races are cancelled for the foreseeable future because of guidelines governing human-to human contact, restrictions on large gatherings of people etc., but running itself
is not cancelled. It is our opinion, in fact, that running should be encouraged more than
ever since it promotes health, mental well-being and releases stress.
We live in an era where technology allows us to combine private running with race running through apps and technologies. Why not continue with your race anyway? Host it
as a virtual race.
Make the Venda Race 2020 a memorable one with Virtrace.com. We will manage the
entries and the administration on behalf of your club and support you to make this race a
huge success. We have extensive experience with online entries and with most other
race-related logistical and administrative hassles which normally give people headaches.
With a virtual run, runners can then still run your race, still earn their medal and race Tshirt.
Attached find a proposal for your perusal. Should you have any queries, please do not
hesitate to contact us,

WHAT IS VIRTUAL RUNNING?
How exciting to compete against athletes across the globe or South Africa? Runners
who sign up for a virtual race register online and simply choose their own starting line,
whether it’s a treadmill or a neighborhood street. They run the race distance, upload their
finishing time and a few days later are mailed a medal.
Racing is fun period… Be it running, cycling, swimming, canoeing or even with an egg
and spoon. You cannot beat the feeling of successfully finishing a race, and even better
if you come 1st.
Virtual racing does not mean you get to sit on your sofa and watch some crazy avatar
running or cycling for you though. No way, virtual racing still means sweating…
The choice of racing “when” and “where” you want is yours. Be it on a tread mill, or on
an exercise bike, be it in your garden, on the beach or in the mountains. Off road, on
road, or just round and round the house. You can still get that feeling of competition even
when social distancing.
CREATING AN EVENT
Virtrace.com will setup your event on your behalf. All we need from you is:
 Race Name
 Description
 Flyer
 Logo’s
 Distances
 Entry Fees
 Terms & Conditions / Rules
 Do runners receive medals / Certificates / Goody bags?
 DO0you have a local collection point for medals?
We will setup the URL link on your website or you can share the race on
social media.

SUBMITTING YOUR RESULTS
Runners can submit their results online. They simply log into their account on
www.virtrace.com then navigate to their account dashboard where they will find a list of
all their entries. Next to each race entry they will find an upload option where they can
upload their results in any format.
All results will be uploaded on our website after the race.
MEDALS & MERCHANDISE
Virtrace.com has partnered with suppliers and therefore we will supply all race merchandise you might need.
Apparel, Awards, Headwear, buffs, Banners, Gazebos & Technology. Look no further and
ask us for a quote.

POSTAGE
We offer different shipping solutions which will be added to the entry fees on checkout.
 SA Post Office
 Courier
 Postnet
 Local Pickup (at our office or your club)
In the case where electronic certificates are offered instead of medals, our shopping cart
will not offer shipping options unless the runner purchased race merchandise.
EXPORTS
Virtrace will supply you with an export in CSV or Excel with your race entries. This list
will also include your sales per athlete.

SUPPORT TO CLUB AND RUNNERS
Virtrace.com will manage all entry related queries on your behalf.
We are available on the following platform:
Our office:
Shop 7, Sigret Centre,
De Waal Street
Nelspruit 1200
Office Contact numbers:
071 889 1265
064 886 5565
083 697 3333
[email protected]

FEES
It is free to setup your event on Virtrace.com
We charge a commission of just 10% transaction fees deducted from your pay-outs.
You choose how who pays the transaction fees.

  1. We can either bill you for the transaction fees or;
  2. Add the transaction fees to the runners’ cart,
    You choose to be paid weekly or when your event ends.
    No hidden costs and no sign-up fees.
Contact Us

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